Exhibition Guide

Application deadline: April 30, 2019 (Tue)

Exhibition Guide


Indoor Type A

Specifications:

1 booth unit = 9㎡
(width 3.0m × depth 3.0m × height 2.4m)
Rear and side walls only
(corner booth units have no side walls)

Exhibition fees:

1 indoor booth unit

250,000 yen (excluding tax) / unit

4 booth units or more

225,000 yen (excluding tax) / unit

Booth unit layout /height limits:

1 – 3 or 5 booth units Row type only
Height: up to 5m
*only in areas with a 1m setback
4 booth units Choose from row or block type
Height: up to 5m
*only in row type booth units with a 1m setback
6 or more booth units Island booths surrounded by aisles on all sides only
Height: up to 5m
*1m setback not required

*Please contact the organizer for row type booth unit. Up to 5m for 1m setback only.
*Please contact the organizer for product/equipment exhibits that exceed 5m.
  Please note that it is not possible to display company signs and logos at the topmost heights.


Package decoration *Indoor Type A 1 – 2 booth unit(s) only

We offer a package plan for easy booth unit decoration.

1 booth unit package/booth fees

107,000yen + Exhibition fees for 1 booth unit:
250,000 yen (excluding tax) 

2 booth units package/booth fees

186,000yen + Exhibition fees for 1 booth unit:
500,000 yen (excluding tax) 


Included in the exhibition fees:
company name sign (parapet), company name display (black, Gothic), one reception desk (W900×D450×H925), floor carpet, electricity (FL40W × 1, SP40W equivalent (LED) × 2) *For 2 booth units: (FL40W × 2, SP40W equivalent (LED) × 4), one folding chair, one business card box, wiring costs up to 1kW/usage rates, one socket.

*Limited, as a general rule, to exhibitors who have applied for package decoration in
 1 – 2 indoor type A booth units.
*Contact the operations office if you require 3 booth units or more.
*See the Exhibitor Manual that you will receive after application for more details.



Indoor Type B Limited to 1 booth unit per company

Application requirements:

limited to academic or research institutions and exhibitors selling forestry materials onsite.

Specifications:

1 booth unit =
4㎡ (width 2.0m × depth 2.0m × height 2.4m)
Rear and side walls only
(corner booth units have no side walls)

Exhibition fees:

1 indoor booth unit

100,000 yen (excluding tax)


Included in the exhibition fees:
exhibition space (width 2.0m × depth 2.0m), partitions (rear wall, side wall 1m), company name sign, carpet, exhibition stand: width 1.0m × depth 1.0m × height 0.8m, slide door unit (without key), spotlight: SP40W equivalent (LED) × 1, sockets (100V earthed): 2 outlets with electricity and wiring costs up to 1,500W.

*If you require further equipment, please order separately.
  For further details, please refer to the Exhibitor Manual.
*Please note that we cannot provide a discount
  if you do not wish to use the above-mentioned basic display.



Outdoor (Car Park)

Specifications:

1 booth unit = 1㎡ (width 1.0m × depth 1.0m, space handover)

Exhibition fees:

1 booth unit

21,500 yen (excluding tax)

4 booth units or more

19,500 yen (excluding tax)



Notes on Installation/Construction

Indoor

・Floor load: 5,000㎏/㎡
・Installation entrance: height 3.8m × width 3.4m
・Please note that anchors cannot be used.
・If exhibiting crawlers, etc., please provide iron sheets, etc. for laying on the floor.
・Please refrain from running crawlers, etc.

Outdoor

・Please pay attention to exhibits that may be affected by weather as there is no roof.
・If exhibiting crawlers, etc., please provide iron sheets, etc. for laying on the floor.
・Please refrain from running crawlers, etc.
・When demonstrating the uses of wood, please make sure that wood shavings, etc.
 do not scatter outside of your prescribed booth area.

Exhibitor Presentations

New technology/Product PR seminars held in a specially built seminar venue within the exhibition venue
Dates:

August 1 (Thu) – August 3 (Sat), 2019 10:00 – 16:00 (45mins each)

Location:

seminar venue within the exhibition venue (theatre-style, capacity of 50 people)

Presentation fees:

1 session 50,000 yen (excluding tax)

Operation method:

1. Attendees free of charge (attendees renewed for each seminar)
2. Reception/presentation progress are the responsibility of the presenting company
(you are free to record the presentation and collect business cards)

Venue equipment:

reception (desk, chair), attendee seating, lectern, mike set, projector, screen

PR:

Invitations, company name and programme, etc. posted on website

〈Please note〉
・Write the seminar title on the application form in no more than 30 characters.
・Please return the seminar venue to its original state after use.
・Please provide your own PC if you require one.
*Please contact us for connection tests, etc.
・The organizer will determine dates and times for seminars.

Website Advertising

Your company link banner will be posted on the official website 1 month before the event.
Period of availability:

July 1 (Mon) – August 3 (Sat), 2019 *planned

Format:

W200px × H40px / GIF format *GIF format can be animated

Publication fee:

50,000 yen (excluding tax)

Deadline for data:

June 14 (Fri), 2019 *Designate link and provide final version of data.

Concurrent Event

Plan to hold reception party for exhibitors and seminars aiming to find solutions to practical issues, knowledge acquisition and study.

*Details such as dates and times and programmes will be posted on the website and distributed in the e-mail newsletter once determined.

Planned schedule up to event (2019)

2019 April 30 (Tue) Exhibitor application deadline
From May onwards Invoices sent in sequence
During May Explanatory meeting for exhibitors
From June onwards Advertising/PR activities
(sending invitations, updating website (for visitors), publication of adverts, etc.)
July 30 (Tue) Basic construction/decoration at venue and exhibitor installation/construction
July 31 (Wed) Venue decoration and exhibitor installation/construction
August 1 (Thu) Opening Day
August 2 (Fri) Exhibition Day 2
August 3 (Sat) Closing Day and dismantling/removal